Positions, Job Descriptions & Requirements

The Events Division is responsible for planning and implementing statewide events such as our state convention, monthly social events and organizing political events. The Events Division will identify and work with conventions, conferences and events. Additionally, the Events Division will assist in training and supporting county Libertarian parties on successful event planning techniques and strategies.

Events Division general responsibilities:

• Events. Responsible for planning all statewide events including, but not limited to, the state convention.
• Maintain Vendor Relationships. Identifying and negotiating with vendors associated with event production.
• Calendar of Events. Maintain and update a database of all conferences, conventions and events.
• Event Sponsorship. Work with organizations to determine which events we will participate in and/or sponsor.
• Training and Support. Maintain and update a field manual on event production as well as train and support county parties.

Events Director

Job Description: The Events Director manages and oversees the Events Division. Their primary function is event planning and production for all Libertarian Party events. The Events Director will also work with other event organizers to negotiate sponsorship and joint events. Additionally, they will provide leadership, training, and mentoring to county parties.

Principle Accountabilities:

1. Responsible for establishing and populating all necessary committees as well as recruit and appoint all leaders within the Events Division.
2. Mentor and lead all other members of the Events Division.
3. Develop, implement, and evaluate an annual events plan.
4. Oversee all administrative functions of events.
5. Maintain efficient record-keeping systems, including databases, budget, etc.
6. Maintain and publish a calendar of events.
7. Oversee the drafting and publishing of the Events Division field manual.

Qualifications

• Experience in event planning and production.
• Previous management/leadership experience, preferably running a multifaceted team of specialized individuals.
• Sincere commitment to work with all constituent groups including all other staff, board members, and volunteers.
• Self-starter, able to work independently, and entrepreneurial.

Assistant Events Director

Job Description: Responsible for assisting the Events Director in all aspects of the position.
 

Convention Planner

Job Description: The Convention Planner will manage and oversee all aspects of the production and the setup of the State’s annual convention and assisting the affiliates in hosting their own. Shall use institutional knowledge and experience with cooperative venues to ensure professional and consistent conventions. Shall follow instructions from the Executive Committee regarding approved date(s) for the state convention.

Principle Accountabilities:

1. Appoint a Credentials Committee
2. Recruit other members to participate in the Convention Committee.
3. Must operate within state party bylaws restrictions, if applicable, regarding the scheduling of a convention.
4. Shall secure a reliable venue well in advance of the convention to ensure proper notification to the membership.
5. Negotiate and secure a venue for the state convention.
6. Manage all aspects from securing speakers to working with vendors.
7. Oversee all administrative functions of the convention.
8. Maintain efficient record-keeping systems, including databases, budget, etc.
9. Maintain and publish a calendar of events happening.
10. Oversee the drafting and publishing of the Convention field manual.